Virginia Tech EMS Web App

Virginia Tech EMS Web App

Welcome to Virginia Tech’s Room Reservation and Event Management System!

This EMS Web App allows individuals and groups to search, request and view bookings on campus in a variety of managed spaces.

Please note that the availability of buildings, rooms, services and/or system functionality may vary based on your role or affiliation at Virginia Tech (For example, faculty and staff may have access to a different set of rooms and functions than registered student organizations). If you have questions, please refer to the general contact information.

VT Policy 5000 provides guidance for the use of university real property for official university business and registered events. When reserving university real property, please ensure that you have fulfilled the registration requirements for the event and that the intended purpose of use is for official university business only. Additionally, some spaces have rental and other fees associated. As the requestor, ensure that you are authorized to obligate your department for any financial responsibility associated with space usage.


Access Information:

  • Virginia Tech University Faculty and Staff
    • Login utilizing your VT credentials using SSO. 
  • Virginia Tech Registered Student Organizations
    • Authorized contacts that have been identified for each organization. Please reach out to Event Services for further assistance at [email protected] or 540-231-5005.

General Contact Information:

Event Services Office (ESO): [email protected] Managed Spaces:

Meeting Rooms in Squires Student Center and Johnston Student Center

  • Performance Venues (Burruss Hall and Haymarket Theatre)
  • Lecture Hall/Auditorium Venues (GLC Auditorium and Colonial Hall)
  • Ballroom/Multipurpose Venues (Commonwealth Ballroom, Owens Ballroom and, GLC Multipurpose Room)

Looking to request a Campus Common Space or Advertising Location? Please fill out this form instead.


Rec Sports: [email protected]


Academic Building One (Innovation Campus): [email protected]


Information Technology for MME & MSE: [email protected]


Data & Decision Sciences:
Access to the team room reservation template may be granted to authorized D&DS department graduate students and F/S only.
These space are otherwise considered first-come, first-serve (as available) to the Virginia Tech community. Existing reservations receive priority use.
Access to the shared conference room reservation template may be granted to authorized D&DS department F/S only.

Undergraduate Science Laboratory Building: Access to the team room reservation template may be granted to authorized USLB department graduate students and F/S only.


How to use this website:

Training Handbook

Training Video Tutorial

Additional support please submit a 4-Help Ticket.